Hello, and welcome to our new website.
The site is currently a ‘work in progress’, and therefore more detailed event information will be added to shortly. Additional – Members area, forums, and gallery etc., will become available soon.
EYTCC EVENTS 2018
We have introduced a new event application process, and the new application forms should now have been distributed with the latest club magazine – additional ‘members only’ copies can be downloaded from here, ‘non-members’ copies can be downloaded here.
This new process has in some way been brought about through necessity, as the original process (which was very intensive, and time-consuming) was previously administered by members of the committee whom stood down from their roles at our last AGM. This left us in a bit of a predicament – meaning that those taking on the tasks, have had to get up to speed relatively quickly, at an awkward and limited time.
It was considered a suitable opportunity to streamline the whole process, making administration much more straightforward – and providing some advantages to those applying for events. This will also increase security – safeguarding against fake entry passes.
The new event application forms enclosed with the club magazine, are also available to download from this website. Further details of the new administration process are detailed below. Later, we will also be providing the facility to book events online – although this will be delayed by a number of days, to allow equal opportunity to those wishing post their application via the Royal Mail.
Application forms for our events, for non-members, are now available to download from here, and can also be requested by post – postal address: EYTCC Events, PO Box 320, HULL, HU11 5QR. If requesting by post, please include a stamped addressed envelope – A5 or A4 size.
New application / entry administration process..
Previously, after selecting events which were of interest, and sending in your selection (on a tick-box form) you would then receive forms for each event. You would then need to duplicate information into each form, return them all with payment (and S.A.E), and then subject to admission criteria, receive all of the pass section of the forms back, for use at admission, by displaying in the windscreen.
The new process utilizes just one form, which contains all of the details of each event. You simply select your events with an ‘X’, fill out your personal and vehicle details, and return with payment (and a self addressed A5+ envelope).
Once processed by our events team, you will receive back, part of the same form. All of the events which you’ve been accepted for (subject to maximum numbers for that event) will have an official stamp next to them.
This one combined form serves as your entry pass – to be shown upon request at the events which you are booked in. Additionally, at the event, we will have details of all event entries, such as membership number (or assigned non-member number) and vehicle registration number(s).
Some members may initially miss the old system, but hopefully soon adapt, and appreciate the benefits. And just to reiterate, the benefits are..
Easier to make event applications – especially for multiple events. Less paperwork, all round – more environmentally friendly. Easier for the committee to administer. More secure against fake entries.
Looking ahead – we are planning to introduce a QR code system, with electronic scanning, to be incorporated into the windscreen displayed members pass. This will then allow entry marshals, to simply ‘scan’ the disk, to identify the member, access members details, including which events that member is booked into.
As you can appreciate – there are bound to be a number of teething troubles in fact it would be a miracle if there wasn’t. So please be patient, and bare with us, during this essential transition.
Mark Andrew Elvidge